In fact, starting with Microsoft 2007, there is a built in option to do exactly this. This is often times found under Save As or Export. #Pdf size reducer using pdf995 pdfCheck the native application (whatever you normally use to open a specific type of file) to see if there is a built in ability to make a PDF from the file. In fact, many scanners and software applications already come ready to make PDF files, even Microsoft Office 2007 and above. So when sharing that 100 page report or the graphic filled PowerPoint presentation, use a PDF to help trim down the size to make distribution easier for everyone.Įase - PDFs are very easy to make and there are plenty of free (typically ad based) and inexpensive PDF makers out there. Size – By nature, PDFs are very easy on disk space without sacrificing quality. With a PDF, you can have confidence that everyone will see exactly what you intended for them to see. For super sensitive content, there are a range of additional security features that can be implemented including password protection, file locking and digital signatures.Ĭonfidence – There is nothing more embarrassing or frustrating than having your carefully crafted document end up reformatted or rearranged when opened on someone else’s computer using their software. This helps protect sensitive documents such as invoices and timesheets from accidental or purposeful modification. True, with the right software some modifications can be made to pagination and other formatting, but for the most part the text and numbers aren’t easily edited. Security – PDF files are basically read only. And, because of how PDFs are generated, you can make a PDF using any piece of software that can print. This means that no matter who you are sharing with, software compatibility won’t be an issue. #Pdf size reducer using pdf995 installFive Reasons to use a PDFĬompatibility – Almost every computer in the world has the free Acrobat Reader installed on it and if it doesn’t, it only takes a few short minutes to install it. Here are five reasons to use a PDF when sharing documents with others. Created exactly for this purpose in 1993 by Adobe Systems, the PDF, or Portable Document Format, has lived up to its purpose. PDF files have been around for a long while now and there is a reason they only increase in popularity - they make sharing documents with others a breeze.
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